Accounting Associate

Summary/Objective

The Accounting Associate is responsible for major accounting and reporting responsibilities. Computes, classifies, records, and verifies numerical data for use in maintaining accounting records. In addition, the Accounting Associate processes employee time clock and payroll data. Verifies employees’ time worked.

Essential Functions

• Compiles and sorts documents, such as invoices and checks, sustaining business transactions.
• Verifies and posts details of business transactions, such as funds received and disbursed, and totals accounts to ledgers or computer spreadsheets and databases.
• Compiles daily cash and check payments for the daily deposit to a bank account.
• Audits invoices against purchase orders, research discrepancies, and writes checks for payments.
• Investigates problems that vendors or purchasing agents have with obtaining payment for bills.
• Prepares vouches, invoices, checks, account statements, reports, and other records, and reviews for accuracy.
• Extracts general ledger information. Reconcile general ledger accounts with various registers. Reconciles reports discrepancies and problems.
• Compiles cost reports and revenue and balance sheets.
• Monitors loans and accounts payable and receivable to ensure that payments are up to date.
• Codes data for input to financial data processing system according to company procedures.
• Assists employees, vendors, clients, or customers by answering questions related to accounts, procedures, and services.
• Primary preparation source for the bi-weekly, outsourced payroll process.
• Reviews and processes employee time, i.e. time work, sick time, and vacations hours and tests for integrity
• Responsible for wage garnishment and other deduction preparation and remittance to payroll processing company.
• Responsible for accurate journal entries from payroll system into the general ledger.
• Provides reports to the Accounting Manager, Controller, and CFO as needed relating to all relevant activities of the department in a timely fashion and with appropriate level of detail, including financial statements, payroll reports, grant reports, and other project reports.
• Assists the Accounting Manager in preparation of external reports as necessary for all financial activities of NorthShore Health Centers, ensuring compliance with standards, laws, and regulations as promulgated by regulatory and accrediting organizations such as BPCH, PCMH, and all necessary State and Federal Governments, etc. This will include the preparation of client schedules in for the annual audit in the areas for which are functions of this person's job responsibilities. Will also include any needed grant reports.
  

*These essential functions are a summary of the primary duties and responsibilities of the position and are not intended to be a comprehensive listing of all duties and responsibilities. The position will include other duties as assigned, and duties are subject to change at management's discretion.

Competencies

• Planning and strategic foresight
• Responsible Decision Making
• Integrity and accountability
• Innovation and creativity
• Adaptive and flexible
• Leadership, teamwork, and conflict resolution
• Professionalism and work ethic
• Empathy

Work Environment

Work is performed in an office environment. Involves frequent personal and telephone contact with patients, physicians, and other healthcare personnel. Work may be stressful at times. Interaction with others is constant and interruptive.

Travel

Travel outside of Northshore locations will be rare for this position. Travel within Northshore locations will be rare for this position.

Required Role Qualifications

• Associate’s Degree in Finance, Business, or related-studies OR High School Diploma, Transcripts, or Equivalent with three (3) years of experience
  

Preferred Role Qualifications

• Bachelor’s Degree in Finance, Business, or related-studies

Required Skills

• Ability to analyze situations and solve problems at strategic and tactical levels
• Excellent interpersonal and customer service skills
• Ability to comprehend, interpret, and apply the appropriate sections of applicable laws, guidelines, regulations, ordinances, and policies
• Ability to acquire a thorough understanding of the organization's hierarchy, jobs, qualifications, compensation practices, and the administrative practices related to those factors
• Practiced at organization and planning
• Employ Critical thinking and problem solving
• Maintains composure and operates with emotional intelligence
• Ethical reasoning and decision-making
• Strong attention to detail
• Receptive and responsive to feedback
• Excellent verbal and written communication skills
• Time management, prioritization, and sense of urgency
• Proficient with Microsoft Office Suite or related software