Accounting Associate, Education (Part-Time)

Are you interested in being part of a dynamic financial team? Do you like to learn new things and be part of a group looking for solutions? Then please apply for our open Accounting Associate position! The Department of Psychiatry and Behavioral Sciences is seeking a 50% FTE Accounting Associate to provide accounting and finance-related support under our education and training programs in compliance with the terms and conditions of contracting agencies, the department, and the institution. We are looking for talented people who are interested in the details, who work well in collaboration with a range of individuals across the institution, who look critically at information, and who are interested in making a difference in their work environment. The position will work closely with the Education Program Administration team as well as faculty and research staff to improve business processes and maintain compliance with university cost compliance guidelines. The accounting associate will facilitate monthly iJournal submissions and invoice tracking for contracts and revenue generating education programs. They will generate and manage financial reports on service agreements, manage labor allocation schedules and adjustments, and perform analysis, in addition to becoming a content expert on Stanford’s cost policies.

Core Duties:

• Review, process, gather, and compile accounting transactions and documents for completeness, accuracy, and compliance.

• Review transactions, support documents, journal postings, etc. for accuracy, consistency, authorizations and compliance. Monitor transactions in accounting systems for clearing and outstanding items.

• Compile, maintain, and review data and daily reports for accuracy. Generate standardized financial reports.

• Resolve transactional inquiries, escalate broader issues.

• Respond to transactional inquiries from client groups.

• May be responsible for p-card administration, processing, travel cards and expendable reimbursements.

• May establish accounts in financial systems; prepare invoices.

• Participate in new initiatives, as needed such as user testing.

• Maintain accounting/finance departmental files and desktop procedures and process documents for area of responsibility. Ensure compliance with University policies, and federal regulations and requirements.

Minimum Education and Experience

High School diploma or equivalent and two years’ work experience.

Knowledge, Skills and Abilities:

• Knowledge of basic accounting procedures.

• Ability to operate computerized office applications and accounting systems.

• Ability to clearly and effectively communicate information to internal audiences and client groups.