Accounting Assistant - Receivables & Operations

POSITION OVERVIEW

APIC Solutions is seeking a detail-oriented and systems-minded Accounting Assistant to support the day-to-day Accounts Receivable (A/R) function while building a strong foundation across broader accounting and operational workflows. As Accounting Assistant, you will take ownership of cash application, customer account management, and collections follow-up—critical functions that directly impact cash flow and financial health. This role is designed to grow into expanded responsibilities across general accounting, month-end close, and process improvement, making it an excellent opportunity for someone ready to develop into a well-rounded accounting professional.

KEY CORE RESPONSIBILITIES

Accounts Receivable

• Apply customer payments (checks, ACH, wire, credit card) to appropriate accounts with accuracy and attention to detail
• Monitor aging reports and proactively follow up on outstanding balances to accelerate cash collection
• Communicate with customers to resolve billing discrepancies, disputes, and compliance issues
• Maintain accurate customer account records, documentation, and supporting materials
• Support lien waiver, billing compliance, and contract-related requirements as needed

Accounting & Operations Support

• Assist with month-end close processes, including reconciliations, account analysis, and journal entries
• Support general ledger accuracy through account analysis, clean-up, and verification
• Collaborate with project managers and operations teams to ensure billing accuracy and process alignment
• Help improve and document accounting workflows, internal controls, and best practices
• Assist with financial reporting, dashboards, and KPI tracking related to receivables and cash flow

Process Improvement & Systems

• Identify and recommend opportunities to streamline A/R and accounting processes
• Support implementation and optimization of accounting software, tools, and automation initiatives
• Help reduce manual data entry through automation, improved workflows, and system optimization
• Contribute to continuous improvement in accounting operations and team efficiency

WHAT SUCCESS LOOKS LIKE

• Cash is applied quickly and correctly with minimal reconciliation issues
• Aging reports show active management with consistent follow-up and measurable reduction in past-due balances
• A/R processes become more efficient and scalable over time through proactive improvement initiatives
• The role evolves to take on increasing ownership of accounting functions beyond A/R
• Strong relationships built with customers and internal stakeholders through clear communication and problem-solving

REQUIRED QUALIFICATIONS & EXPERIENCE

• 1–3 years of progressive experience in Accounts Receivable, billing, collections, or accounting support
• Strong attention to detail and excellent organizational skills with proven ability to manage multiple priorities
• Demonstrated ability to meet deadlines and maintain accuracy in a fast-paced environment
• Proficiency in Microsoft Excel, including basic formulas, data organization, and reporting
• Strong written and verbal communication skills with ability to interact professionally with customers and internal stakeholders
• Detail-oriented mindset with drive to identify and implement process improvements

PREFERRED QUALIFICATIONS

• Experience in construction or project-based accounting environments
• Familiarity with ERP or accounting systems
• Exposure to general accounting, month-end close processes, or financial reconciliation
• Knowledge of billing compliance, lien waivers, or contract administration