Accounting Assistant

Job Summary

The Accounting Assistant provides accounting and financial support to ensure accurate and timely processing of financial transactions. This position is responsible for cash management activities, accounts receivable recording, month-end journal entries, pharmacy payment reconciliations, and other general accounting duties. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to work effectively in a fast-paced healthcare environment.

Qualifications / Requirements

• Associate degree in Accounting, Finance, Business Administration, or related field; or equivalent experience.

• Minimum of 1-3 years of accounting or bookkeeping experience.

• Healthcare, pharmacy, or Federally Qualified Health Center (FQHC) experience preferred.

• Experience with accounting software and Microsoft Excel required.

• Knowledge, Skills, and Abilities

• Understanding of basic accounting principles and practices.

• Strong reconciliation and analytical skills.

• Proficiency in Microsoft Excel, including formulas and data analysis.

• Ability to manage multiple priorities and meet deadlines.

• Excellent attention to detail and accuracy.

• Effective written and verbal communication skills.

• Ability to maintain confidentiality of financial and patient-related information.

• Experience with healthcare revenue cycle processes preferred.

• Knowledge of pharmacy payment and rebate reconciliation preferred.

• Experience working with ERP or healthcare accounting systems preferred.

• Familiarity with grant-funded or nonprofit healthcare organization preferred.

Essential Functions

• Monitor and record daily cash receipts and deposits.

• Assist with reconciling bank accounts and cash transactions on a timely basis.

• Record and post patient, insurance, pharmacy, and other receivable payments accurately.

• Maintain accounts receivable records and supporting documentation.

• Research and resolve payment discrepancies and unapplied cash items.

• Prepare recurring and adjusting journal entries.

• Assist in month-end and year-end closing processes.

• Maintain supporting schedules and documentation for balance sheet accounts.

• Ensure financial transactions are recorded in accordance with accounting policies and procedures.

• Reconcile pharmacy payments received from third-party payers, PBMs, and pharmacy vendors.

• Investigate variances between pharmacy reports and payment remittances.

• Coordinate with pharmacy and billing personnel to resolve discrepancies.

• Prepare reconciliation reports and supporting schedules for management review.

• Assist with financial audits and requests for supporting documentation.

• Maintain organized accounting records and electronic files.

• Support special projects and process improvement initiatives.

• Perform other accounting and administrative duties as assigned.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; taste or smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.