Accounting Assistant

SummaryTo assist the Accounting Manager in the record keeping and financial reporting requirements of the Agency. Must have good solid accounting skills. Essential Duties & Responsibilities• Primary responsibility for the purchasing function. This includes purchasing supplies/services and maintaining the necessary record keeping involved. Review all supply and purchase requisitions to ensure appropriate approvals have been obtained. Investigate various purchase options to the Agency, such as blanket purchase orders, extended payment options and quality discounts to provide the best price for any purchase made. • Primary responsibility of issuing and monitoring the Gift Certificates issued at GESMV retail stores.• Maintain the Agency's supply inventory, distributing supplies to Agency personnel on a weekly basis based on supply orders. This also includes supplies to all locations outside the Main Street facility on the established basis. • Responsible for the Finance office petty cash fund.• Responsible for the compilation, preparation and audit of Statements of Business for all Agency retail outlets and recording of it on worksheets needed for the entry onto Agency financial records. • Perform audit of the automobiles donated and sold through GESMV’s auction process.• Invoice various services into MAS90 accounting software.• Primary responsibility as backup for the other functions in the Finance Office. Must be familiar with the detailed handling of all jobs in the Finance Office, in order to ensure the timely and accurate reporting of all data needs to operate the Finance Office.• Responsible for the filing of all paperwork in the Business Office.• Primary responsibility for taking the prepared bank deposits to the bank.• Comply with all Agency policies, procedures and safety standards throughout work areas and maintain same to meet CARF, Department of Labor and other regulatory standards.Supervisory Responsibilities• None.Education Requirements• Minimum requirements are an Associate’s Degree in Accounting or Certificate of Higher Education in Accounting or High School graduate with five years’ experience in General Ledger.Experience Requirements• Five years’ experience in General Ledger.• Two years’ experience working with Microsoft Excel & Word software.QualificationsTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.• When operating a personal vehicle on GESMV business, the employee must maintain a valid driver’s license, a driving record acceptable to GESMV's liability insurance provider, and adequate liability insurance on their vehicle. If at any time the employee is unable to maintain a valid driver’s license, a driving record acceptable to GESMV's liability insurance provider or adequate liability insurance on their vehicle they must immediately notify Human Resources.• Must maintain the ability to pass a criminal background check and random drug screens. Skills & Abilities• Must be able to work independently with little direct supervision as well as have the ability to work cooperatively as a team member. • Must be able to follow through with projects and assignments in a timely and efficient manner.• Ability to deal with daily operational challenges in a fast-paced environment.• Must have working knowledge of Microsoft Office products.• Must possess excellent customer service, organizational, writing, and reading skills.• Must possess excellent interpersonal skills with the ability to relate well with a broad spectrum of people; including consumers and employees.• Must be self-motivated.• Must be good with numbers and details.Physical DemandsThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.• While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. • The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl; and taste or smell.• The employee must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds, and occasionally lift and/or move up to 50 pounds. • Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.Work EnvironmentThe work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.• While performing the duties of this job, the employee occasionally works in outside weather conditions and is occasionally exposed to risk of electrical shock.• The noise level in the work environment is usually moderate.