6530 - Assistant Procurement Executive

Company Overview

The company is a global provider of mechanical solutions specializing in various manufacturing processes, including metal stamping, metal fabrication, injection molding, and high-level assembly. With a significant presence in Johor Bahru, Malaysia, the company operates in a facility that spans approximately 400,000 square feet. It is certified with ISO 9001, ISO 14001, ISO 13485, and IATF 16949, ensuring high standards in quality and environmental management..

Job Description

• Sourcing Suppliers: Research and identify potential suppliers/vendors. Obtain price quotations and negotiate terms and conditions. Maintain a comprehensive supplier database.
• Purchase Order Management: Assist in the creation and processing of purchase orders. Review purchase orders for accuracy and completeness. Track and monitor order status to ensure timely delivery.
• Vendor Communication: Liaise with suppliers to resolve order discrepancies or issues. Communicate delivery schedules and expectations to suppliers. Maintain positive relationships with vendors.
• Inventory Control: Monitor and update inventory levels to avoid stockouts. Assist in conducting regular stock counts and reconciliation. Coordinate with relevant departments to manage surplus or obsolete inventory.
• Documentation and Record-Keeping: Maintain accurate procurement records, including purchase orders and contracts.Organize and file procurement documents for easy retrieval. Prepare reports and summaries as needed.

Job Requirements

• Bachelor's degree in Business, Supply Chain Management, or a related field (or equivalent work experience).
• Proven experience as a procurement assistant or in a similar role is a plus.
• Familiarity with procurement software and tools is an advantage.
• Strong analytical and problem-solving skills.
• Excellent communication and negotiation abilities.
• Attention to detail and a high level of accuracy.
• Ability to work independently and as part of a team.
• Strong organizational and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Knowledge of procurement regulations and best practices is preferred.